Office affairs and responsibilities

Office Affairs and Responsibilities

Chen, Wu-hsiung            

Position: Chief Secretary

Ext: 1300

Deputy:Sung Hung-Chi, Dean of General Affairs

E-mail:wuhsiung678@stu.edu.tw

Responsibility:

  1. Promoting school development plans
  2. Promoting legality of the school regulations
  3. Promoting the basic database of vocational colleges, the database of the school, and the electronic data of evaluations
  4. Synthesizing school evaluation data
  5. Publishing and supervising school publications
  6. Convening coordination meetings across departments or divisions
  7. Convening committee meetings
  8. Coordinating overall development grant funds of MOE

Secretary Section

Chih-Yin Chen

Position: Section Chief of Secretary Section

Ext:1301

E-mail:jillchen@stu.edu.tw

Deputy: Ho, Hui-ching

Responsibility:

  1. Carrying out assigned matters of the President
  2. Handling matters of documents, budgets, drafting for the President
  3. Assisting accountant annual audit and stamping of the Cashier Section
  4. Setting meetings and venues and sending notice of meetings for the President
  5. Arranging appointments for the President with on-campus supervisors or faculty members
  6. Receiving guests, and receiving and sending the President’s documents or mails
  7. Handling appeal cases to the Presidential Office, either on-campus or out-of-campus
  8. Inviting and receiving guests for important events
  9.  Handling temporary assignments

 

Huo Hui-ching

Position: Staff

Ext: 1309

E-mail:huiching@stu.edu.tw

Deputy: Chih-Yin Chen

Responsibility:

  1. Receiving guests of important events
  2. Making property inventory
  3. Handling public relation activities
  4. Handling documents (including execution and tracking of the President’s sign-off comments)
  5. Organizing business cards for the President
  6. Assisting related matters for the Board
  7. Arranging part-time staff
  8. 8. Handling temporary assignments

Meng-kuan Shen

Position: Staff

Ext:1308

E-mail:sunny@stu.edu.tw

Responsibility:

  1. Logging in information of School History Room
  2. Shuttling the President out of the campus
  3. Driving official vehicles
  4. Doing clean-up, maintenance, and repair of official vehicles
  5. Handling temporary assignments

 

Legal Affairs Section

Lin, Chi-ru

Position: Staff

Ext: 1306

E-mail:grace@stu.edu.tw

Deputy: Pu, Ruei-chi

Responsibility:

  1. Convening administrative meetings
  2. Reporting and correcting work of Vocational College Database of School Affairs
  3. Reporting on-line work of Statistics Department of MOE regularly
  4. Holding meetings of the Faculty Appeal Evaluation Committee
  5. Convening meetings of the Staff and Janitor Appeal Evaluation Committee
  6. Responding to appeals of the Sexual Equality Committee
  7. Controlling school documents of IS0-9001 and ISO29100
  8. Maintaining collaborative platforms for internal control
  9. Making, changing, and controlling unit annual budgets
  10. Handling middle- and long-range school plans for the Office
  11. Handling temporary assignments

Yan, Yun-Jhan

Position: Administrative assistant

Ext: 1311

E-mail:yan729983@stu.edu.tw

Deputy: Lin, Chi-ru

Responsibility:

  1. Reviewing legality of school regulations and related methods
  2. Reviewing legality of school contracts
  3. Managing affairs of personal information protection
  4. Organizing and inspecting internal control work
  5. Handling temporary assignments

 

Pu, Ruei-chi

Position: Staff

Ext: 1302

E-mail:purf@stu.edu.tw

Deputy: Lin, Chi-ru

Responsibility:

  1. Holding on-campus teacher-student forums
  2. Handling legal consultation affairs
  3. Compiling regulations for administrative divisions
  4. Responding to internal control work
  5. Printing documents of ISO-9001-ISO29100
  6. Organizing duty specifications on each floor on campus
  7. Applying school trademarks
  8. Stamping vouchers
  9. Managing School History Room
  10. Handling temporary affairs

General Services Section

Xu, Hui-ling

Position: Specialist

Ext:1303

E-mail: lynn_hsu@stu.edu.tw

Deputy: Kao, Hui-fang

Responsibility:

  1. Surveying school service satisfaction
  2. Handling school evaluations
  3. Arranging schedules and assigned matters of Vice President, Alan D., Yein
  4. Arranging schedules and assigned matters of Vice President, Jau-Shyong, Wang
  5. Managing affairs of the Office of Vice President, Yein
  6. Managing affairs of the Office of Vice President, Wang
  7. Protecting personal information and safety of the vice presidents
  8. Responding to and executing ISO 9001
  9. Managing related affairs of quality and internal-control procedures
  10. Handling affairs of Quality Management Review Committee
  11. Maintaining the webpage of the Offices of the Vice Presidents
  12. Managing budget allocation of the Offices of Vice Presidents
  13. Maintaining evaluation webpages (including ISO9001 Internal Control)
  14. Assisting assigned matters of the Board
  15. Handling temporary assignments

 

Kao, Hui-fang

Position: Staff

Ext:1305

E-mail: joanna@stu.edu.tw

Deputy: Chen, Yi-huang

Responsibility:

  1. Convening meetings of school-development experience inheritance and of the School Development Committee
  2. Convening meetings of the School Development Committee
  3. Convening school-development consultation meetings
  4. Handling related matters of the School Development Committee
  5. Organizing school development plans
  6. Arranging affairs of overall development funding plans of MOE
  7. Convening meetings for overall development funding plans
  8. Organizing budget allocation for overall development funding plans
  9. Organizing performances of overall development funding plans
  10. Arranging visits of overall development funding plans
  11. Handling temporary assignments

Chen Yi-huang

Position:  Administrative assistant

Ext: 1307

E-mail: kid0406@stu.edu.tw

Deputy: Kao, Hui-fang

Responsibility:

  1. Publishing the school magazine, including simplified and folded-page versions of school introduction
  2. Publishing six editions of the school magazine (50 editions as one bound volume)
  3. Clipping and releasing school news for an annual volume
  4. Publishing two volumes of the school periodicals, half a year for one volume.
  5. Publishing one volume of biennial important events
  6. Convening school affairs meetings (twice a semester) and handling related matters
  7. Revising and reporting organizational procedures
  8. Handling related affairs of information security
  9. Collecting and organizing evaluation data of the School Affairs Division for college evaluations of MOE
  10. Disclosing, maintaining, and updating school and financial information online
  11. Maintaining and updating the webpage of the Secretary Office
  12. Examining school webpages annually
  13. Handling personal information of the section
  14. Handling temporary assignments